Our data protection policy is part of our Standard Terms of Business.

14.1 Sea Green Law Ltd (The Firm) is the ‘Controller’ for data protection purposes. This means that the Firm collects and holds your information and decides what it will be used for. The Firm is subject to the requirements of data protection legislation applicable to the UK and must use your personal data in accordance with the law. The Firm is registered with the Information Commissioner’s Office (ICO), with registration number ZA483727 . The Firm’s contact details are

Telephone: +44 207 193 9448

email: admin@seagreenlaw.com

Address: 2 Webbs Court Buckhurst Avenue Sevenoaks, Kent, TN13 1LZ, United Kingdom

14.2 We keep your information confidential and will not disclose it to third parties unless disclosure is:
(a) Authorised by you;
(b) Necessary as part of the legal services we are providing to you (to perform this Contract);
(c) Required by law or our professional rules;
(d) Necessary for the purposes of our legitimate interests or those of a third party (in other words, we have a compelling justification for the disclosure); or
(e) Necessary to protect your vital interests or those of another person i.e. to protect a life.

14.3 We use your information primarily to provide legal services to you. We also use your information for: accounting and billing purposes; to comply with our legal and regulatory obligations, and to manage our business effectively. We may also send you information about our services or events that we think may be of interest to you.

14.4 We may, on your authority, work with other professionals to progress your matter, and may need to disclose relevant information about you to them. Examples include: barristers/ counsel, experts, other lawyers etc.

14.5 Where there is another party(ies) to your matter (i.e. opponent in litigation, buyer/seller to a property transaction etc.), we will liaise with their legal representative (or the third party directly if they are not represented) in order to progress your matter. This may involve us disclosing relevant information about you, to this party(ies) in order for us to provide our legal services to you (perform this Contract). Please contact us if you have any queries about this.
14.6 Sometimes we outsource part of our work to other people or companies to improve efficiency and your client experience. We will always carry out due diligence and obtain confidentiality agreements from such outsourced providers.
14.7 The Firm may become subject to periodic checks by auditors or compliance specialists that we engage the support of. All such checks are conducted by individuals who have provided the Firm with a Confidentiality Agreement.

14.8 We may correspond with you by email if you provide us with an email address, unless you advise us in writing that you do not wish us to do so. You acknowledge that email may not be secure. Email will be treated as written correspondence and we are entitled to assume that the purported sender of an email is the actual sender and that any express or implied approval or authority referred to in an email has been validly given. Please be aware that the Firm may monitor and read any email correspondence travelling between you and any mail recipient at the Firm as part of its monitoring activities to ensure compliance with its Information Management & Security Policy.
14.9 Where you provide us with fax or email addresses for sending material to, you are responsible for ensuring that your arrangements are sufficiently secure and confidential to protect your interests. You must tell us if this method of communication is not secure so that can use an alternative method.
14.10 The Internet is not secure and there are risks if you send sensitive information in this manner or you ask us to do so. Please be aware that the data we send by email is not routinely encrypted.
14.11 We will take reasonable steps to protect the integrity of our computer systems by screening for viruses on email sent or received. We expect you to do the same for your computer systems.
14.12 It is very unlikely that we will change our bank account details during the course of your matter. In any event, we will never contact you by email to tell you that our details have changed. If you receive any communications purporting to be from this firm, that you deem suspicious or have any concerns about (however slight), please contact our office by telephone straightaway.
14.13 Once your matter has concluded, we will hold your files in our archive storage (paper files) or on our file management systems (electronic files) for at least 6 years from the date that the matter is closed in line with our retention periods. After that period has elapsed, we will destroy your file securely and/or delete it from our electronic records. Once that has happened, your file will no longer be available.
14.14 If you are an individual, you have the following rights under the General Data Protection Regulation (GDPR):
(a) Right to access personal data – you
can request details from us of the personal data that we hold about you;
(b) Right to object to processing – you can tell us that you want us to stop processing your personal data;
(c) Right to object to automated individual decision making including profiling. We do not do this;
(d) Right to rectification – you can ask us to correct personal data that we hold because you believe it is inaccurate;
(e) Right to erasure – you can ask us to delete the personal data that we hold about you;
(f) Right to restrict processing – you can tell us that you only want us to use the personal data for a specific reason.
14.15 Please note that the rights described in clause 14.14, are not absolute rights (they are not rights that will be automatically granted), as we have to consider whether there are any reasons why we cannot meet your request. For example, we will not be able to delete data that we are legally obliged to keep. We will let you know if we not able to meet your request and the reason why (where it is appropriate to disclose this information to you).
14.16 You also have the right to complain to the Information Commissioner’s Office (ICO) if you are not happy with the way that we handle your personal data. You can contact the ICO at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or by calling the ICO’s helpline on 0303 123 1113.
14.17 Please note that where you provide consent to us using your personal data, you are entitled to withdraw that consent at any time. You can do this by informing your file handler or contacting our designated Data Protection Manager.
14.18 We have appointed Ted Graham as our Data Protection Manager and you can contact him to discuss any data protection related issues or queries on +44 (0) 739 381 713 or at ted.graham@seagreenlaw.com.